Administration Coordinator – Job no.4953



This role requires a multi-tasking mature person who works well under pressure. Previous experience in hotel housekeeping would be considered an asset as the role entails the maintenance of office administrative operations.


Our client offers a diversity in the range of products and services of insurance products based on the established reputation as a provider of high-quality and value-for-money.


  • Organise and control administrative requirements and activities to facilitate the smooth and efficient running of the various Office administrative operations
  • Maintain and keep up to date: filing of correspondence, memos, e-mails, reports and other documents
  • Monitor day-to-day administration, cleanliness and tidiness of offices and security
  • Ensure that all offices are maintained up to professional standards and good working environment.
  • Ensure adequate and regular maintenance assets for its buildings and branch outlets: mainly consisting of head office, branches and stores. This also includes archive areas, office equipment, office furniture, computer equipment and company vehicles.
  • Keep records and track of daily maintenance of assets for all assets.
  • Take charge of all stock-take activities on a daily basis including month end stock-takes and ensure that the printed documents inventory and stationery levels are in stock at all times. This includes the transacting of all requests and updating of stock items in the application stock system.
  • Co-ordinate all fixed assets for them to be recorded into a fixed assets register.
  • Assist in the co-ordinating and management of projects for office improvements.


  • Fluency in spoken and written Maltese and English
  • Team player shows initiative and can work well under pressure
  • Excellent organisation skills and attention to detail.
  • Candidates with previous experience shall be given preference.


A salary of 20K gross per annum is being offered to the right candidate.

Your Consultant

Cheryl Vassallo
Recruitment Consultant

Similar Jobs

An excellent opportunity for an organised and efficient Office Clerk for a leading sales and distribution company in Malta. The role will also involve covering all administration and any other tasks requested from management.
On behalf of our client we are recruiting for a responsible Personal Assistant/ Office Administrator to provide personalized secretarial and administrative support for the departments, in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.
Responsible for providing leadership and management for members of propriety and contracted staff for the operational running of security, HSE, audit, risk, BCP and incident management functions for the manufacturing, storage and shipping of currency, product authentication and traceability and identity products, in a high risk and challenging environments. Play an active part in the wider Malta team to build a stronger organisation with HSSE and Resilience at its core through effective liaison and leadership with multiple stakeholders.
Our well-established client is seeking to recruit a Customer Service Team Leader. The Team Leader will manage and lead a team of Customer Service Agents to achieve the highest levels of customer service across different markets.