Administration/Maintenance & Office Upkeep Coordinator – Job no.4953



This role requires a multi-tasking mature person who works well under pressure. Previous experience in hotel housekeeping would be considered an asset as the role entails the maintenance of office administrative operations.


Our client offers a diversity in the range of products and services of insurance products based on the established reputation as a provider of high-quality and value-for-money.


  • Organise and control administrative requirements and activities to facilitate the smooth and efficient running of the various Office administrative operations
  • Maintain and keep up to date: filing of correspondence, memos, e-mails, reports and other documents
  • Monitor day-to-day administration, cleanliness and tidiness of offices and security
  • Ensure that all offices are maintained up to professional standards and good working environment.
  • Ensure adequate and regular maintenance assets for its buildings and branch outlets: mainly consisting of head office, branches and stores. This also includes archive areas, office equipment, office furniture, computer equipment and company vehicles.
  • Keep records and track of daily maintenance of assets for all assets.
  • Take charge of all stock-take activities on a daily basis including month end stock-takes and ensure that the printed documents inventory and stationery levels are in stock at all times. This includes the transacting of all requests and updating of stock items in the application stock system.
  • Co-ordinate all fixed assets for them to be recorded into a fixed assets register.
  • Assist in the co-ordinating and management of projects for office improvements.


  • Fluency in spoken and written Maltese and English
  • Team player shows initiative and can work well under pressure
  • Excellent organisation skills and attention to detail.
  • Candidates with previous experience shall be given preference.


A salary of 20K gross per annum is being offered to the right candidate.

Your Consultant

Megan Noble
Recruitment Consultant

Similar Jobs

In this role the candidate will be part of an administration team based in Malta supporting the consultants team as well as clients based in Switzerland.
The selected candidate shall be responsible for all HR functions within the group which include but are not limited to payroll, recruitment, the ongoing development of HR policies and procedures, implementation of such new policies and procedures, handling employee relations including conflict resolution and disciplinary procedures, as may be required, as well as managing employee training programs.
An excellent opportunity for a hard working team player who is ideally coming from a background in the Corporate and Trust sector.
On behalf of our client we are recruiting for an Administration Clerk, who will be providing support to the Human Resources and Finance department.