Front Office Administrator – Job no: 5184

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Introduction

A great opportunity to work in a dynamic and fast-paced environment. The chosen candidate will join a team that continually looks to improve customer experience and is passionate about their brand. He/she must have a positive attitude, possess the ability to work in a team as well as independently, and have excellent organisational, communication and written skills.

Organization

Our client is a group of companies offering a range of different services in a very dynamic and competitive environments.

Function

  • Experience in a previous administrative/ front office role
  • Proficient and independent user of Microsoft Office Word and Outlook. Basic use of excel is desired, for example able to compile and sort lists, add numerical data and using excel for general office projects
  • Excellent written and verbal communication skills in English. The ability to speak other languages will be considered an asset
  • Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
  • Ability to communicate effectively with a variety of constituent groups such as senior management, clients, and outside contacts
  • Impeccable personal presentation
  • A strong personality, demonstrating leadership qualities and a positive can-do attitude
  • Strong attention to detail and able to think outside the box
  • Ability to write content in a creative manner

Requirements

  • Coordinating the day-to-day functioning of the reception area, greeting guests, offering beverages and showing them to the relevant meeting room
  • Coordinating the general upkeep of the office, ensuring that consumables (coffee, milk etc) are stocked up in the kitchen, liaising with suppliers to order supplies as required and ensuring they are delivered in a timely manner
  • Coordinate the ordering of stationery, keeping updated record of expenses and costs, maintaining an itinerary of supplies and ensuring supplies are ordered and delivered in a timely manner
  • Coordinate bookings for local conferences and training events for members of staff and assist with travel booking for international events
  • Coordinate reservations for booking of restaurants for directors and lunch orders
  • Assist members of staff in booking meeting rooms and ensure all meeting rooms, including the boardroom, are always stocked with marketing material, stationery and always ready to host clients/ guests
  • Assisting the HR department with the onboarding of new personnell by ensuring office supplies are ordered for the new employee and that housekeeping are informed to clean the desk etc
  • Handle communication, whether by post or by telephone, between suppliers and company
  • Be the main responsible person to process mail, ensuring registered mail is taken to the post office as scheduled and informing members of staff should there be any issues related to sent or received mail
  • Ensuring that the TV and phone system are working appropriately
  • Liaising with the office administrator to ensure maintenance is scheduled regularly for all office and H&S equipment
  • Ensuring the rest of the HR & Admin team is updated on any deliveries or other scheduled works taking place so that the team can cover reception appropriately
  • Any other duties as may be assigned from time to time

Offer

An attractive remuneration package is being offered to the right candidate.

Your Consultant

Cheryl Vassallo
Recruitment Consultant

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