Front Office Administrator – Job no: 5391

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Introduction

This position entails an organised individual with a positive and cheerful attitude, high levels of discretion with a team orientated philosophy and creative flair.

Organization

Our client provides highly professional legal and associated services.

Function

  • Welcoming and accommodating visitors
  • Managing calls and directing clients to relevant personnel
  • Coordinate conference room bookings and appointments
  • Handling outgoing and incoming mail /courier
  • Manage all matters pertaining to reception appearance and utilities
  • Maintain principal filing system as well as client database
  • Assist the managing director with various secretarial and administrative tasks as well as provide support to other individuals as and when required
  • Handling payroll for clients
  • Manage and coordinate housekeeping and general upkeep of office premises
  • Maintain inventory of office stationery and consumable items
  • Record and Maintain petty cash
  • Assist with book-keeping function
  • Implement new database system related to due diligence with the assistance of line manager
  • Co-ordinate submission of documentation with banks, government entities and other institutions
  • Ad hoc duties as directed by line manager

Requirements

  • Excellent communication and telephone skills. Fluency in spoken and written English is a must.
  • Ability to communicate in Italian would be considered an asset
  • Good computer skills – efficiency in MS Office (Outlook, Word, Excel,)
  • Administration skills
  • Friendly personality: outgoing but assertive when needed
  • Good organizational skills: able to prioritize, follow up and multi-task
  • Willingness to learn new skills
  • Flexible and resourceful at problem-solving
  • Ability to work independently or as part of a team
  • Previous knowledge of book-keeping or payroll would be desirable
  • Possess a clean driving license

Offer

An attractive remuneration package is being offered to the right candidate.

Your Consultant

Cheryl Vassallo
Recruitment Consultant

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