Office Assistant (Spanish Speaking) – Job no: 5412

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Introduction

A great opportunity has arisen for an Office Assistant. The ideal candidate must be proficient in both English and Spanish, and preferably an administration certification. He/she must have a positive attitude, possess the ability to work in a team as well as independently, and have excellent organisational, communication and written skills.

Organization

Our client is an International company that provides high quality products at a fair price in emerging markets, bringing choice, quality and good value alternatives to more people around the world.

Function

  • Maintain office services
  • Follow, design and, where necessary, improve office policies, standards and procedures,
  • Organise office operations and procedures,
  • Coordinate meetings, travel arrangements, maintain schedules and calendars, arrange and confirm appointments,
  • Control correspondences and organise deliveries with local and international couriers,
  • Review and approve supply requisitions,
  • Liaise with other companies within the organisation and with foreign suppliers,
  • Maintain the office equipment and supplies,
  • Operate office equipment, relevant software applications, spreadsheets, word-processing and data base management.
  • Maintain office records
  • Maintain up to date and secure filing systems,
  • Prepare and submit documentation and information to external and internal advisors,
  • Ensure protection and security of files and records,
  • Ensure effective transfer of files and records,
  • Keeping electronic and hard copy filing system.
  • Maintain office efficiency
  • Plan and implement office systems, layout and equipment procurement,
  • Anticipate needed supplies and verify its receipt

Requirements

  • Office administration skills
  • Effective organisational skills,
  • Effective written and verbal communications in English and Spanish,
  • Comprehensive knowledge of Microsoft Office and other word processing programs, e-mail, etc. to create presentations and writing up reports,
  • Analytical and problem solving,
  • Decision-making,
  • Attention to detail and high level of accuracy,
  • Ability to work as a team or independently,
  • Ability to manage multitasks and conflicts,
  • Ability to maintain a high level of accuracy in preparing and entering information.
  • Strict confidentiality in performing duties
  • Honesty and trustworthy, respectful, possessing cultural awareness and sensitivity, and strong ethics
  • Ability to cope, work under pressure and without supervision
  • Punctual and reliable.

Offer

A salary between 20K to 22K gross per annum is being offered to the right candidate.

Information

A minimum of 2 years’ experience in a similar position is required.

Your Consultant

Cheryl Vassallo
Recruitment Consultant

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