Office Manager – Job no: 5069

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Introduction

An established company, specialized in offering regulatory compliance services to various clients is seeking to recruit a Office Manager


Organization

Our client is a leading provider of regulatory compliance services.

Function

  • Carry out H&S tasks including, DSE, First Aid, Fire Warden duties including training in house for deputy roles, office risk assessments
  • Liaise with landlord and building management
  • Manage cleaning company, meet with management, feedback issues, review accordingly
  • Review supplier costs, source alternatives accordingly and implement
  • Coordinate monthly meetings, take minutes and follow ups
  • Ensure smooth running of the office environment
  • Coordinate maintenance tasks both with the landlord and externally
  • Manage travel bookings for Malta and overseas staff
  • Book accommodation accordingly
  • Event Organisation (Source and arrange venues and catering etc for office events, including monthly socials and summer/Christmas parties and Client events)
  • Assist with new joiner set up – H&S induction and access to relevant systems
  • Conference, seminars and training bookings for staff
  • Provide assistance for office moves, internal or premises. Non IT requirements
  • Reception:
  • Reception duties (Telephone, door and intercom)
  • Manage reception and provide daily support to the functions of running the desk and procedures/processes.
  • Facilitate room set ups, including boardroom layouts and IT assistance
  • Order office supplies
  • Assist with any archiving requests
  • Process incoming/outgoing business mail/courier. (Keep record of outgoing mail/courier/collections. Purchase of stamps and collection of registered mail from Post Office.)
  • Book couriers/taxi requests
  • Assist with office daily set up

Requirements

  • Proven track record in a similar Office Manager function
  • Experience of supervising staff
  • Excellent verbal and written communication skills
  • Positive approach to work
  • Proven ability to work with employees at all levels
  • Highly organised and able to effectively prioritise, plan and deliver work

Offer

The chosen candidates will benefit from an attractive remuneration package commensurate with qualifications and experience.

Your Consultant

Hind El Mostafi
Recruitment Consultant

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