Personal Assistant – Job no: 5581

Share

Introduction

Seeking a top calibre, flexible and tenacious Personal Assistant to the Managing Director to provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of his day to day affairs, and most effective use of their time. Handle sensitive and complex issues in a professional and objective manner.

Organization

Our Client is a well-established importer and retailer of jewelry in Malta.

Function

  • Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
  • Manage Director’s travel arrangements (including visas/accommodation).
  • Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
  • Maintain Director’s office systems, including data management and filing.
  • Maintain records of Director’s contacts.
  • Screen calls, enquiries and requests, and deal with them when appropriate.
  • Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
  • Produce documents, briefing papers, reports and presentations for the Director.
  • Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
  • Meet and greet visitors at all levels of seniority.
  • Any other duties as may reasonably be required by the Director.

Requirements

  • An Advanced Level of education or equivalent
  • A minimum of 2 years’ previous experience in a similar role
  • Excellent verbal and written communication skills in English
  • Good knowledge of Microsoft Office Applications
  • Exceptional multi-tasking abilities
  • An effective planner with proven time management skills
  • Attention to detail, reliability, efficiency and flexibility
  • Ability to work on your own initiative
  • Possesses a smart approach with high ethical standards

Offer

An attractive remuneration package.

Your Consultant

Cheryl Vassallo
Recruitment Consultant

Similar Jobs

The Maintenance Manager will assist in the professional and efficient running of the department up to the standards required by the company. The right candidate will form an integral part of the Operations Team, thus ensuring the smooth running of the company's Maintenance Section.
An excellent opportunity for a seasoned PA has arisen with a reputable company in Malta.
An excellent opportunity for a organised and efficient receptionist for our client who specialises within the insurance industry.