Office Administrator – Job no: 5762

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Introduction

Looking for an ambitious Office Administrator on a full-time basis who is willing to help the firm operate day to day so employees can perform to their highest ability.

Organization

Our Client is a Boutique Firm of a small group of Certified Public Accountants.

Function

  • General administrative duties like answering phone calls, emails & greeting clients and visitors
  • Liaising with clients in relation to corporate duties such as preparation and submission of certain Malta Business Registry forms
  • Maintaining client data within the firm’s primary database system
  • Assisting with client onboarding documentation
  • Ensure filing systems are adequately maintained (both hardcopy and softcopy)
  • Assist with planning company events, staff training and general tasks to support the team
  • Managing office supplies and similar duties
  • Supports with general duties such as printing of audit files and prepares client documents
  • Sending sales invoices and chasing payments from clients

Requirements

The ideal candidate will preferably have two-year’s administrative experience in a similar finance sector and has the equivalent of Advanced Diploma in Business Administration (MCAST). Having knowledge or an Advanced level of Accounts qualification would be considered an asset.

  • Highly organised, able to prioritise and multitask depending on the exigencies
  • Proficiency in Microsoft office applications
  • Are a good and helpful colleague and team player
  • Have a ‘can-do’ attitude and willing to learn

Your Consultant

Evelina Pileckaite
Recruitment Consultant

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