Front Office and Finance Assistant – Job no. 5495

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Introduction

We are looking for a candidate to be responsible for front office duties and also assist the finance team in providing back office services as invoicing, payroll, banks accounts, registered office and other administrative services.

Organization

Our client is a professional accounting firm providing accounting, taxation and consultancy services to an extensive client base.

Function

  • Welcoming and accommodating visitors;
  • Managing calls and directing clients to relevant personnel;
  • Coordinate conference room bookings and appointments;
  • Handling outgoing and incoming mail/courier;
  • Manage all matters pertaining to reception appearance and utilities;
  • Maintain principal filing system as well as client database;
  • Assist the managing director with various secretarial and administrative tasks as well as provide support to other individuals as and when required;
  • Handling payroll for clients;
  • Manage and coordinate housekeeping and general upkeep of office premises;
  • Maintain inventory of office stationery and consumable items;
  • Record and Maintain petty cash;
  • Assist with book-keeping function;
  • Implement new database system related to due diligence with the assistance of line manager;
  • Co-ordinate submission of documentation with banks, government entities and other institutions;
  • Ad hoc duties as directed by line manager.

Requirements

  • Excellent communication and telephone skills;
  • Fluency in spoken and written English is a must;
  • Ability to communicate in Italian would be considered an asset;
  • Good computer skills – efficiency in MS Office (Outlook, Word, Excel,etc.);
  • Administration skills;
  • Smart appearance;
  • Friendly personality: outgoing but assertive when needed;
  • Good organizational skills: able to prioritize, follow up and multi-task;
  • Willingness to learn new skills;
  • Flexible and resourceful at problem-solving;
  • Ability to work independently or as part of a team;
  • Previous knowledge of book-keeping or payroll would be desirable;
  • Possess a clean driving license.

Offer

An attractive remuneration package is being offered to the selected candidate depending on experience.

Your Consultant

Mafalda Duarte
Recruitment Consultant

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