Duties include:
- Organisation of a portfolio of companies and trusts, including the preparation of minutes and annual returns
- Maintenance of minute books either in physical files or electronically
- Drafting agenda/minutes/resolutions/proxies in relation to Annual General Meetings and other meetings
- Drafting minutes/resolutions in relation to Shareholders and Directors meetings i.e. opening of bank accounts, resigning/appointing directors and officers
- Preparation of other legal documents i.e. Certificate of Incumbency, Certified Resolutions, Secretary’s Certificates, Agreements
- Preparation of Annual Returns
- Drafting letters/emails/faxes to clients
- Managing of due diligence and compliance records for clients’ companies
- Managing and organizing filing systems both physical and electronic
- A minimum of two years' administration and / or compliance experience with good knowledge of Malta’s (and / or other common law jurisdictions) legislation covering corporate and trust matters;
- Strong knowledge of AML-ATF legislation and compliance procedures;
- Strong IT skills with ability to learn new systems quickly. Very competent in the use of Microsoft office products;
- A versatile, flexible and can-do attitude;
- Ability to communicate fluently and confidently in written and spoken English