Corporate Administrator

Location Malta
Discipline: Compliance
Contact name: Francesca Buhagiar

Contact email: [email protected]
Job ref: 15287
Published: 22 days ago
A well-established corporate and trust services provider is seeking to recruit a Corporate Administrator. The successful candidate will report to the Corporate Manager and will join an existing team of 3 other corporate administrators.

Duties include: 
  • Organisation of a portfolio of companies and trusts, including the preparation of minutes and annual returns
  • Maintenance of minute books either in physical files or electronically
  • Drafting agenda/minutes/resolutions/proxies in relation to Annual General Meetings and other meetings
  • Drafting minutes/resolutions in relation to Shareholders and Directors meetings i.e. opening of bank accounts, resigning/appointing directors and officers
  • Preparation of other legal documents i.e. Certificate of Incumbency, Certified Resolutions, Secretary’s Certificates, Agreements
  • Preparation of Annual Returns
  • Drafting letters/emails/faxes to clients
  • Managing of due diligence and compliance records for clients’ companies
  • Managing and organizing filing systems both physical and electronic
  • A minimum of two years' administration and / or compliance experience with good knowledge of Malta’s (and / or other common law jurisdictions) legislation covering corporate and trust matters;
  • Strong knowledge of AML-ATF legislation and compliance procedures;
  • Strong IT skills with ability to learn new systems quickly. Very competent in the use of Microsoft office products;
  • A versatile, flexible and can-do attitude;
  • Ability to communicate fluently and confidently in written and spoken English
An attractive salary package will be offered to the chosen candidate.