Duties include:
- Organisation of a multi-jurisdictional portfolio of companies and trusts
- To ensure client compliance with various company laws and regulations
- Maintenance of minute books.
- Drafting agenda/minutes/resolutions/proxies in relation to Annual General Meetings and other meetings
- Drafting minutes/resolutions in relation to Shareholders and Directors meetings i.e. opening of bank accounts, resigning/appointing directors and officers.
- Preparation of other legal documents i.e. Certificates of Incumbency, Certified Resolutions, Secretary’s Certificates, Agreements
- Preparation of Annual Returns and other statutory filings.
- Banking duties for clients, such as creating on-line payments for signatory execution
- Drafting letters/emails/faxes to clients and other financial institutions
- Managing of due diligence and compliance records for clients’ companies
- Managing and organizing filing systems both physical and electronic.
- Income and fee collection, chasing of invoices where needed.
- Recording billable time.
- Covering for colleagues when needed
- Such other duties as may from time to time be required by the Employer
- At least 2 years administrative experience (ideally in a corporate service environment) – able to demonstrate experience in handling complex work.
- Excellent communication skills, both written and oral in English
- Good computer skills including advanced knowledge of Microsoft Word, Excel and Outlook
- Self motivated with the ability to work autonomously and self-organize the work-flow
- Excellent communication skills, both written and oral in English.
- Strong organizational skills and the ability to manage deadlines.
- Good time management skills with the ability to multi-task
- Ability to follow procedures
- Excellent attention to detail
- A determination to conclude tasks fully