Corporate and Trust Administrator

Location Malta
Discipline: Compliance, Corporate Services
Job type: Full-time
Contact name: Besart Kondi

Contact email: [email protected]
Job ref: 15932
Published: about 1 month ago
Our well-established client is seeking to recruit for a Corporate and Trust Administrator to join their corporate administration team. 

Duties include: 
  • Organisation of a multi-jurisdictional portfolio of companies and trusts
  • To ensure client compliance with various company laws and regulations
  • Maintenance of minute books.
  • Drafting agenda/minutes/resolutions/proxies in relation to Annual General Meetings and other meetings
  • Drafting minutes/resolutions in relation to Shareholders and Directors meetings i.e. opening of bank accounts, resigning/appointing directors and officers.
  • Preparation of other legal documents i.e. Certificates of Incumbency, Certified Resolutions, Secretary’s Certificates, Agreements
  •  Preparation of Annual Returns and other statutory filings.
  • Banking duties for clients, such as creating on-line payments for signatory execution
  •  Drafting letters/emails/faxes to clients and other financial institutions
  •  Managing of due diligence and compliance records for clients’ companies
  • Managing and organizing filing systems both physical and electronic.
  • Income and fee collection, chasing of invoices where needed.
  • Recording billable time.
  • Covering for colleagues when needed
  •  Such other duties as may from time to time be required by the Employer
  • At least 2 years administrative experience (ideally in a corporate service environment) – able to demonstrate experience in handling complex work.
  • Excellent communication skills, both written and oral in English
  •  Good computer skills including advanced knowledge of Microsoft Word, Excel and Outlook
  • Self motivated with the ability to work autonomously and self-organize the work-flow
  • Excellent communication skills, both written and oral in English.
  • Strong organizational skills and the ability to manage deadlines.
  • Good time management skills with the ability to multi-task
  • Ability to follow procedures
  • Excellent attention to detail
  • A determination to conclude tasks fully
An attractive salary will be offered to the chosen candidate commensurate with experience and qualifications.