Corporate & Trust Administrator

Location Malta
Discipline: Compliance, Regulatory
Job type: Full-time
Contact name: Besart Kondi

Contact email: [email protected]
Job ref: 16087
Published: 15 days ago
Our client is in search of a dedicated Corporate and Trust Administrator to join their esteemed team. This is an excellent opportunity for a skilled professional looking to contribute to a dynamic organization that values excellence and client satisfaction.

  • Organisation of a multi-jurisdictional portfolio of companies and trusts.
  • To ensure client compliance with various company laws and regulations.
  • Maintenance of minute books.
  • Drafting agenda/minutes/resolutions/proxies in relation to Annual General Meetings and other meetings.
  • Drafting minutes/resolutions in relation to Shareholders and Directors meetings i.e. opening of bank accounts, resigning/appointing directors and officers.
  • Preparation of other legal documents i.e. Certificates of Incumbency, Certified Resolutions, Secretary’s Certificates, Agreements.
  • Preparation of Annual Returns and other statutory filings.
  •  Banking duties for clients, such as creating on-line payments for signatory execution.
  • Drafting letters/emails/faxes to clients and other financial institutions.
  • Managing of due diligence and compliance records for clients’ companies.
  • Managing and organizing filing systems both physical and electronic.
  • Income and fee collection, chasing of invoices where needed.
  • Recording billable time.
  • Covering for colleagues when needed.
  • Such other duties as may from time to time be required by the Employer.

  • At least 2 years administrative experience (ideally in a corporate service environment) – able to demonstrate experience in handling complex work.
  • Excellent communication skills, both written and oral in English.
  • Good computer skills including advanced knowledge of Microsoft Word, Excel and Outlook.
  • Self motivated with the ability to work autonomously and self-organize the work-flow.
  • Excellent communication skills, both written and oral in English.
  • Strong organizational skills and the ability to manage deadlines.
  • Acute time management skills with the ability to multi-task.
  • Ability to follow procedures.
  • Excellent attention to detail.
  • A determination to conclude tasks fully.