Front Office Administrator

Location Malta
Discipline: Administration, Operations
Job type: Full-time
Contact name: Simon Pace

Contact email: [email protected]
Job ref: 16081
Published: 7 months ago
Currently assisting an international brand having offices in Malta, seeking to recruit a Front-Office Administrator with impeccable client relationship skills and a passion for meeting client expectations.

Responsibilities & Duties:
  • Coordinating the day-to-day functioning of the reception area, greeting guests, offering beverages and showing them to the relevant meeting room;
  • Ensure the smooth running of the office, including the support to all associates in scheduling appointments, organising files etc.;
  • Coordinating the inputting of new properties in the Company’s internal database, liaising with clients and associates accordingly;
  • Coordinate the stocking of stationery, maintaining an itinerary of supplies and ensuring supplies are ordered and delivered on time;
  • Coordinate bookings for restaurants, local conferences and training for members of staff and assist with travel booking for international events;
  • Handle communication, whether by post or by telephone, between suppliers and Company;

The ideal candidate will possess the following attributes:
  • Experience in a previous administrative/ front office role.
  • Proficient and independent user of Microsoft Office Word and Outlook. 
  • Excellent written and verbal communication skills in English. 
  • Ability to prioritise and handle multiple assignments at any given time while maintaining commitment to deadlines;
  • Ability to communicate effectively with a variety of constituent groups such as management, clients, associates and outside contacts;
  • Strong attention to detail and ability to think outside the box;
For more information email [email protected] or WhatsApp 9905 8967