Internal Assistant and Receptionist

Location Malta
Discipline: Administration, General
Contact name: Cheryl Vassallo

Contact email: [email protected]
Job ref: 14639
Published: 23 days ago
Looking for an experienced administrator. The ideal candidate should have the ability to work independently and precisely, be motivated and enjoy working in a small team.

Description:
  • Provide support in the area of office organisation and in administrative activities, including managing the reception desk and the switchboard.
  • Responsible for the correspondence and mail, overseeing the general filing system, basic marketing as well as other ad hoc duties.
  • Handle basic PA tasks including providing assistance to the team, the managers in client related matters, organising various events, business trips and controlling of general office organisation.
  • Act as a hub between employees, customers and various service providers.
  • In addition, also handle the daily administration, communication and management of an affiliate company providing exclusive boat chartering to its members.

Requirements:
  • Basic commercial training and have and minimum of one years’ experience in administration; ideally in reception and telephone work.
  • Possess excellent knowledge of English (Maltese would be considered a plus). Any other language would also be advantageous.
  • Good knowledge of the common MS Office products including Office Outlook is desirable.
  • The ideal candidate would have excellent receptionist skills and telephone manner, be confident, polite and of a smart appearance.
  • A clean driving licence and own vehicle would be considered an asset as there shall be some mail delivery or other collection services required.