Legal Administrative Officer

Location Malta
Discipline: Administration, Legal
Contact name: Francesca Buhagiar

Contact email: [email protected]
Job ref: 15268
Published: about 1 month ago
Our well established client is seeking to recruit an Legal Administrative Officer. 
The selected candidate will provide administrative assistance to the General Counsel and the legal team to ensure the effective and smooth administrative function within the legal department.

Duties: 
  • To provide general administrative support to the legal department.
  • Handling incoming and outgoing mail, screening, distributing, and taking action as appropriate for the legal department.
  • Drafting of correspondence on behalf of the legal team.
  • Coordination of courier services for the delivery of documentation for the legal department.
  • Providing assistance to the General Counsel such as but not limited to, managing of calendar and handling of correspondence where and as required and ensuring action items are addressed in a timely fashion.
  • Effective management of electronic and physical filing.
  • Keeping abreast with relevant court sittings and court deadlines as required.
  • Gathering and organising of supporting documentation required for court sittings or other purposes as may be directed by the General Counsel or other team members.
  • Coordination of internal and external meetings and other events.
  • Assisting with the organisation of conferences.
  • Making travel arrangements including coordination of flights and accommodation.
  • Ensuring that the General Counsel and team members are prepared for meetings and speaking engagements by taking a proactive approach.
  • Continuously looking for innovative ways of improvement.
  • Dealing with procurement requirements in line with public procurement procedures for the legal department
  • Any other duties and responsibilities that may be assigned from time to time.
Requirements: 
  • Degree level of education;
  • At least 2 years’ prior experience in an administrative function. Experience in a similar role within a legal setting will be given preference.
  • Ability to work under pressure in a fast-paced and changing environment.
An attractive salary package will be offered to the right candidate.