PA to the Executive Director

Location Malta
Discipline: Operations
Contact name: Karen Zammit

Contact email: [email protected]
Job ref: 15800
Published: about 2 months ago
Our client, an established Group of Companies is seeking to recruit for a PA. Reporting directly to the Executive Director (ED), the selected candidate will perform PA duties; carry out administrative duties professionally and ethically; and liaise with all other stake holders. This position calls for an energetic individual who is able to manage a varied workload and assist in various tasks, including marketing tasks and greeting customers on behalf of the ED.  

Duties include: 
  • Maintenance of complex diary management, both business and personal
  • Organise overseas trips and create detailed travel itineraries
  • Ensure that all correspondence is attended to on a daily basis
  •  Answering telephone calls in a timely and professional manner, taking clear and detailed messages, and screening of telephone calls on behalf of the ED
  • Organising meetings, including booking venues, ordering refreshments, and minute-taking
  • General office management including processing of expenses, filing, operations, proof-reading, prioritisation of work, activity/event scheduling and follow-up, reporting through the company’s IMS, leave and HR matters.
  • Procurement, order processing
  •  Marketing and promotion duties, project support and management
Requirements: 

•    Related experience in Office Management and/or PA duties
•    Digitally Literate, knowledge of Microsoft Office Suite
•    Strong communication and organisational skills
•    Flexible and adaptable to a changing environment
•    Discrete and trustworthy

An attractive salary package will be provided to the selected candidate commensurate with experience. The chosen candidate may be required to travel during the working day (Fuel/Wear & Tear allowance provided).