Senior Client and Legal Administrator – Job No. 5687



Our well-established client, operating within the corporate and trust services sector is seeking to recruit a Senior Client and Legal Administrator. The Senior Client & Legal Administrator will work within the Client team in Malta and will provide sound legal advice and deal with all aspects of administration of Malta and/or International companies, trusts and other structures


Our client offers trust and corporate services.


The Senior Client and Legal Administrator will report to the Head Office in Malta. Duties include:

Legal side:

  • Conduct legal analysis and research legal matters.
  • Provide sound advice on legal matters.
  • Draft memoranda and briefing documents.
  • Review legal material and provide clarification on legal language or specifications to clients and other involved stakeholders


  • Perform all aspects of corporate and/or trust administration, including the incorporation and dissolution/liquidation of companies and other structures.
  • Liaise with clients (both internal and/or external), professional advisors and other third parties, intermediaries and Key Account Managers.
  • Demonstrate an understanding of both routine and complex transactions; Prepare documents in relation to both routine and complex transactions, including minutes and resolutions.
  • Record all time spent accurately to facilitate invoicing and internal reporting.
  • Reviewing and approving client invoices as part of the billing process; Liaise where required with clients regarding unpaid bills.
  • Maintain company records and ensure files are maintained in a correct manner, including due diligence.
  • Follow policies and procedures and foster an environment of good corporate governance and best practice.
  • Arranging and participating in client meetings.
  • Maintain an ongoing relationship with the client to ensure clear communications with and a successful rendering of administration services to the client.
  • Providing technical support, coaching and mentoring to non-senior team members.
  • Acting as the nominated representative of the company in relation to company secretary appointments for client entities.
  • Review client related documentation.
  • Assist with complaints resolution and escalating client queries or issues.
  • Contribute to the achievement of the team’s Key Performance indicators.
  • Conduct risk and account reviews; conduct remediation as necessary.
  • Act as an authorized signatory of certain in-house companies which act for client companies in various capacities.
  • Ensuring that fiduciary duties are carried out with due care and diligence.
  • Participate in ad-hoc projects when required.

Risk Management:

  • Recognise and contribute to the mitigation of risks.
  • Responsibility for implementing and maintaining controls relevant to the position


  • University degree in related subject, or equivalent.
  • Holding a legal degree is an advantage.
  • A minimum of 5 years’ experience in the administration of companies and trusts
  • Have the ability to work as a member of a team.
  • Have the ability to communicate effectively with clients, staff and management in a number of different jurisdictions.
  • Fluent in English.


An attractive remuneration package will be commensurate with experience and seniority.


Francesca Buhagiar +356 2123 2224/5, 2557 2225 (direct)

Your Consultant

Francesca Buhagiar
Senior Recruitment Consultant

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