Senior Client and Legal Administrator – Job No. 5687

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Introduction

Our well-established client, operating within the corporate and trust services sector is seeking to recruit a Senior Client and Legal Administrator. The Senior Client & Legal Administrator will work within the Client team in Malta and will provide sound legal advice and deal with all aspects of administration of Malta and/or International companies, trusts and other structures

Organization

Our client offers trust and corporate services.

Function

The Senior Client and Legal Administrator will report to the Head Office in Malta. Duties include:

Legal side:

  • Conduct legal analysis and research legal matters.
  • Provide sound advice on legal matters.
  • Draft memoranda and briefing documents.
  • Review legal material and provide clarification on legal language or specifications to clients and other involved stakeholders

Administration:

  • Perform all aspects of corporate and/or trust administration, including the incorporation and dissolution/liquidation of companies and other structures.
  • Liaise with clients (both internal and/or external), professional advisors and other third parties, intermediaries and Key Account Managers.
  • Demonstrate an understanding of both routine and complex transactions; Prepare documents in relation to both routine and complex transactions, including minutes and resolutions.
  • Record all time spent accurately to facilitate invoicing and internal reporting.
  • Reviewing and approving client invoices as part of the billing process; Liaise where required with clients regarding unpaid bills.
  • Maintain company records and ensure files are maintained in a correct manner, including due diligence.
  • Follow policies and procedures and foster an environment of good corporate governance and best practice.
  • Arranging and participating in client meetings.
  • Maintain an ongoing relationship with the client to ensure clear communications with and a successful rendering of administration services to the client.
  • Providing technical support, coaching and mentoring to non-senior team members.
  • Acting as the nominated representative of the company in relation to company secretary appointments for client entities.
  • Review client related documentation.
  • Assist with complaints resolution and escalating client queries or issues.
  • Contribute to the achievement of the team’s Key Performance indicators.
  • Conduct risk and account reviews; conduct remediation as necessary.
  • Act as an authorized signatory of certain in-house companies which act for client companies in various capacities.
  • Ensuring that fiduciary duties are carried out with due care and diligence.
  • Participate in ad-hoc projects when required.

Risk Management:

  • Recognise and contribute to the mitigation of risks.
  • Responsibility for implementing and maintaining controls relevant to the position

Requirements

  • University degree in related subject, or equivalent.
  • Holding a legal degree is an advantage.
  • A minimum of 5 years’ experience in the administration of companies and trusts
  • Have the ability to work as a member of a team.
  • Have the ability to communicate effectively with clients, staff and management in a number of different jurisdictions.
  • Fluent in English.

Offer

An attractive remuneration package will be commensurate with experience and seniority.

Application

Francesca Buhagiar +356 2123 2224/5, 2557 2225 (direct)

Your Consultant

Francesca Buhagiar
Senior Recruitment Consultant

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