Life moves quickly and priorities are constantly changing. When things get especially hectic, you need the right tools and tactics to keep your feet on the ground and perform without getting overwhelmed. Here are a few tips on how to master one’s busy schedules.
- Recognize that in actual fact a few things actually matter.
It comes down to time. The biggest thing to understand is that people waste their time on performing irrelevant tasks. If you have six-minute meetings and two-minute calls that are scheduled for 15, you can fit in a lot more.
Ultimately, it comes down to intent: How much and what do I want to achieve?
- If it is not listed on your agenda, it will not get done.
Without scheduling tasks things might remain undone, causing energy levels to rise, thus wasting time. Suddenly, it’s the end of the day, and you haven’t completed your most essential tasks. If it’s down on your calendar, then you must be responsible and make sure its gets done. It’s that simple.
Start by prioritizing the essential tasks you’ve identified that keep your targets up to speed. For recruitment consultants, creating daily, weekly and monthly checklists that break down every aspect of a consultant’s work day to ensure they always complete their most important productive activities.
When consultants follow the checklists and complete those tasks, their activities run smoothly and become wildly successful.
To remain sane, you have to prioritize your time. Remember, work expands to fill the time we allow for its completion. The very first items on your calendar should be geared toward self-improvement and enjoying the fruits of your work.
- Your calendar schedule is your boss.
We realise that we might get overwhelmed with work because we’ve chosen or perhaps we’ve been given the possibility to manage our time! In such cases, no one tells you what to do. Hence your “imaginary boss” can also be known as your calendar. If you respect your calendar like a boss, whatever is on the calendar, will get done. Developing a healthy respect for your calendar will help you take a good long-term approach to keep your sanity and personal life up to perspective.
- Those who fail to plan, plan to fail.
I’ve found the best way to keep myself on task is to always have a plan of direction for my day.
As a busy person, if you don’t to plan each day, you’ll just end up running around in circles wasting time and energy. You’ll miss deadlines, forget appointments and fall short on your targets. Wake up early. Meditate. Articulate your daily goals by the hour. Implement. Repeat.
- Maintain perspective.
Managing your own work without a plan is stressful and hectic. But I always tell my team, “Be grateful that it’s hectic. Better to be busy than sitting around waiting for the phone to ring.”
Clients don’t care if or what situation you’re in. All they want to know is, “When do I expect to receive what I asked for?”
How do you stay on top of your game? Firstly, get organized, plan each day. When? Preferably first thing in the morning, together with your coffee before your day kicks off. Take advantage and make a target list for the day. Nobody is perfect and some don’t do it every day. However, when we don’t, we will surely pay the price. The day will not run smoothly due to priorities changing as the day progresses.