The role requires a responsible person, either a graduated lawyer or someone holding a first degree who shall be tasked with the administration and maintenance of a portfolio of companies. The successful candidate will form part of a dynamic team that handles international clients operating in a wide range of industries.
Duties include:
- Attending corporate client meetings and the keeping of minutes
- Maintaining company registers.
- Co-ordinating and handling day-to-day client requests in relation to their companies.
- Preparation and submission of statutory filings as well as performing other statutory obligations as is required of a company secretary.
- Liaising with lawyers, accountants, auditors and other service providers on behalf of the corporate clients.
- Collection and verification of due diligence conducted as part of their know your client procedures.
- Implementation of in-house client acceptance requirements;
- Client re-evaluation in line with our quality and risk management policies;
- Liaison with relevant departments to address, advice and gather the necessary information on queries to comply with AML / CFT procedures, including compliance checks;
- Updating of records, including the upkeep of physical files and electronic systems;
- Monitor and manage risk controls and advise management accordingly;
- Assisting in the implementation and monitoring of policies and procedures.
- A good understanding of Maltese company law and the role of a company secretary.
- Excellent written and spoken English.
- Computer literate with a good knowledge of Office applications.
- Proven ability to manage multiple tasks while working independently and on one’s own initiative.
- Strong attention to detail.
- Ability to communicate, both written and verbal, with people at all levels of the organisation and the ability to establish positive relationships with clients and work colleagues alike.
- Ability to work in a team with a “can do’ attitude.
- A strong sense of urgency and commitment to get a job done to a high standard and the ability to meet deadlines.
- At least three years’ experience in a similar role