Front Office Receptionist – Job no: 5839

Share

Introduction

Seeking an organised person with a positive and cheerful attitude, high levels of discretion with a team orientated philosophy and creative flair.

Organization

Our client is responsible for the collection, processing, analysis and sharing of information for compliance purposes.

Function

  • Welcoming guests and greet people with a positive attitude
  • Coordination of front desk activities
  • Registration of incoming mail and distributing correspondence accordingly
  • Handling incoming calls and directing them to the appropriate section
  • Assist in the preparation of meetings
  • Filing, calendar entries, meeting arrangements, and maintenance of record
  • Ensure the reception area is tidy and presentable
  • Maintain a professional attitude with co-workers, stakeholders and suppliers
  • Maintain the Visitor Management System
  • Assistance in the purchasing of supplies, services or works
  • Planning of travel arrangements for staff
  • Other administrative tasks and duties that may be assigned from time to time by the Line Manager, Director and Deputy Director.

Requirements

  • The chosen candidate must be in possession of an MQF level 4 qualification, preferably having a Certificate/Diploma in Administration and Secretarial Duties. Candidates in possession of an equivalent qualification in other subjects will also be eligible for this post, provided that they have proven work experience in an area which is relevant to this position.
  • Have a pleasant personality, and be of good moral character.
  • Applicants should be flexible, willing to work long hours Possess excellent communications skills in both Maltese and English
  • Proficient in the use of Microsoft Office and office automation tools
  • Working hours: Winter (Mid Sept – Mid July): 09:00hrs – 18:00hrs Summer (Mid July – Mid Sept) : 09:30hrs – 15:00hrs

Offer

An attractive remuneration package is being offered to the right candidate.

Your Consultant

Cheryl Vassallo
Senior Recruitment Consultant

Similar Jobs

This position calls for a responsible and meticulous individual with excellent administrative skills having a ‘can do attitude’.
A small firm that offers trust and fiduciary services, is seeking to recruit someone who is able to plan, coordinate and manage all the business operations in order to achieve the company goals. The ideal candidate must have a Legal/Finance qualification and must hold extensive experience in financial services. The role will be reporting to the Directors.
Seeking an organised person with a positive and cheerful attitude, high levels of discretion with a team orientated philosophy and creative flair. We would like to hear from smart, professional individuals who have a flair for front office customer support.
As a member of the Management team the position holder is expected to have a wide knowledge of HR matters, including strategy, talent management, performance reviews, recruitment, to learning and development. To perform well in this role, you should have experience as a(n) HR Manager or Senior HR business partner with proven knowledge around relevant requirements for this role.