Front Office Administrator

Location Malta
Discipline: Administration, Operations
Job type: Full-time
Contact name: Simon Pace

Contact email: [email protected]
Job ref: 16166
Published: about 2 months ago
We are currently looking for a full-time Front Office Administrator to join an established corporate service provider, responsible for coordinating the day-to-day functioning of the reception area and ensuring the smooth running of the office.

Further responsibilities include:
  • Coordinating the general upkeep of the office, ensuring that consumables are stocked up in the kitchen, liaising with suppliers to order supplies as required and ensuring they are delivered in a timely manner;
  • Coordinate bookings for local conferences and training events for members of staff and assist with travel booking for international events;
  • Coordinate reservations for booking of restaurants for directors and lunch orders;
  • Coordinating the inputting of general data in the Company’s internal database, liaising with clients and management accordingly;
  • Assist the Marketing and HR departments with clerical work which may be instructed from time to time;
  • Handle communication, whether by post or by telephone, between suppliers and company;
  • Ensure maintenance is scheduled regularly for all office and H&S equipment;
  • Any other duties as may be assigned from time to time.

Requirements: 

  • Experience in a previous administrative/ front office role;
  • Proficient and independent user of Microsoft Office Word and Outlook. 
  • Excellent written and verbal communication skills in English.
  • Ability to prioritise and handle multiple assignments at any given time while maintaining commitment to deadlines;
  • Ability to communicate effectively with a variety of constituent groups such as senior management, clients, and outside contacts;
  • Impeccable personal presentation;
  • Strong attention to detail and able to think outside the box;
  • Ability to write content in a creative manner.
For more information email [email protected] or WhatsApp 9905 8967
All applications will be treated in the strictest of confidence